Create a Group Email in Outlook 365

How to Create a Group Email in Outlook 365

Table Of Contents

How to Create a Group Email in Outlook 365, 2010, 2007 and 2003?


Do you wish to use Outlook to establish a group e-mail?

  • How to Create a Group Email in Outlook 365- If you want to send a bulk email to a large number of people, you’ll need this feature. To save repetitive copy-and-and-pasting, a group email enables any email user to send a single email to several recipients at once.
  • Outlook is the major email medium for about 400 million people, and they run into this issue all the time.
  • In this post, we’ll show you how to create a group email in Outlook using two different approaches, so you can work more efficiently and effectively.

Techniques Employed by Experts

    • Conventional Approach

 Group Emailing.

Sending a number of emails to a specified group of people is known as group emailing. You may use Outlook’s group email feature to send emails to multiple recipients at once. If you want to stay in touch with a group of individuals without having to manually add each person each time, then Group email is for you. You can add receivers to an existing contact list or create a new one.

What Is the Best Way to Create A Group Email In Outlook?

To compose Outlook group emails, salespeople, marketers, recruiters, and other business professionals often employ a step-by-step approach. If you’re interested in using an email campaign approach that’s both profitable and high-yielding to send many emails, you should sign up for it.

You may easily send group emails in Outlook using programmes like SalesHandy. To top it all off, you can plan your emails, set up auto-follow-ups, and use personalisation tools to give your emails a more personable tone. Tracking link clicks, replies, and open rates can help you better understand your customers’ behaviour.

How to Create an Email Group in Outlook in 3 Easy Steps

In this article, we’ll teach you how to split an Outlook group email into multiple messages.

A contact list for recipients will be created in Part 1 and a professional emailing process will be followed in Part 2.

Part 1: Exporting a CSV file

  • ● Creating a CSV file of your contacts is required if you use Outlook’s group email feature. Use the actions listed below to replicate this outcome.

Step 1

  • ● Start Outlook and select File from the menu bar. A dialogue box will appear similar to the one seen below.

Step 2:

  • ● Select Import/Export from the Open & Export menu.

Step 3

  • ● Select Export to a file and Next from the drop-down menu that appears.

Step 4

  • ● Click Next after selecting Comma Separated Values.
  • ● You can export your contacts by clicking on Contacts,> selecting the folder where you want them to be saved. To continue, click Next.
  • ● Make a file name and then click Save. Your Outlook contacts will be saved to your computer as a CSV file.

Part 2: Email Campaign Sending

Now that we’ve compiled our contacts into a CSV file, let’s see how to use Outlook to send a mass email campaign.

How to Build an Outlook Group Email:

Step 1

  • ● Sign up with SalesHandy Using your outlook account, create an Outlook group email.
  • ● The SalesHandy Dashboard will be displayed once you log in.

Step 2:

Create a Campaign

  • From the Dashboard, select Email Campaign, then New Campaign.
  • You can import the CSV file you produced in Part 1 here:

Step 3:Contact List

A word of advice: If you’d like to run another campaign with recipients from a previous one, you don’t need to upload another CSV file to do so.

Step 4:

This is for users who have numerous accounts and want to select one of them. From the list of possibilities, pick your Outlook email account.

If you want to give your recipients a more personalised experience, you can use Merge Tags to personalise their emails. You can choose from a variety of Merge tags, such as First Name, Company and Phone Number, based on your imported contact list. You can also include an unsubscribe link in your email campaign.

Step 5

It’s critical to follow up after sending the initial email.

let’s you arrange up to nine stages of follow-up, and you may choose the condition based on your recipient’s actions.

Step 6: Automatic Follow Up The following are some of the things we did.

In this case, an auto-response email will be sent to those recipients who did not open your previous email. If they have not responded,> they will receive a follow-up email. If they have not responded,> an auto-response email will be sent. 

To make sure your hard work doesn’t go to waste, perform a campaign test at the end of Step 7.

Step 7

Before you send out your email campaign, make sure it works. To send a test email, select the option to send a test email and enter your email address.

Step 8:

  • Plan Your Campaign
  • Plan your Email according to your preferences
  • Select the time you believe the majority of your users will open the email
  • Simply click “Schedule Campaign” and sit back to watch the results come in. Your emails will go out at the set time to your recipients.

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